How we process your personal data:
The terms “we”, “us”, “Creative Music” or any variant of these refer to Creative Music Ltd. Company registration number is 06917759 (UK).
“Your information”, “your details”, “information”, “details” or any combination or variant of the above terms refer to information that may be deemed useable, on its own or in conjunction with other data, to identify an individual under the GDPR legislation, as of 25th May 2018.
How we will process data for students attending Creative Music:
The personal identification data we hold on students and how we use it -
We will use the information that you give us for communication regarding lessons booked with us at Creative Music Ltd. We may use SMS messaging and/or email to communicate with you, as well as phone calls.
The purpose of our communication with you will include:
- The initial organisation of music lessons for a student (child or adult)
- Ongoing communications regarding music lessons, and/or exams
- Changes to music lessons (e.g. scheduled times and/or days)
- Option of additional lessons at any time (e.g. Summer school or further additional tuition)
- Changes of teacher
- To send invoices in advance of the forthcoming term of tuition
- Collection of outstanding fee balances if applicable
- Failure of lesson fee payments via online payment methods
- Any issue regarding payments related to but outside tuition specifically e.g. instrument rentals or repairs
This list is not exhaustive.
In the case of students who are adults (over 18 years old at the time of booking) we retain your name, status (where given), email address, telephone numbers (mobile and/or landline numbers).
Where students are under 18 years of age at the time of record creation, we will ask for a parent or guardian’s name and contact details as set out above on behalf of the student(s) being enrolled. We will also ask for the students name and may ask for the current age of the student for help with tutors lesson plans.
We will contact the parent or guardian on behalf of all students under 18 years old.
Legal basis of processing data:
We will process your data on the basis of consent regarding matters surrounding the music school & communications surrounding & specifically relating to the provision of this service (e.g. direct debits & our instrument rental scheme). If you are on our waiting list for lessons, we may also contact you termly to ask if you would still be interested in lessons.
Additional non-personal data we hold on enrolled students:
We will retain other (non-personal data) within our data records including, but not limited to, the day & time of your attendance, the number of attendances made, the teacher(s) you have, the instrument(s) you are learning and the standard of the classes you are currently in. This data is used exclusively for timetabling and administrative purposes within our organisation only. We do not share, sell or otherwise disclose the data we hold on you pertaining to tuition services to any non-essential third parties.
Removing your data from our records:
You have the right to request we permanently delete your information from our database at any point. Whether you currently have lessons through us or not. You may also request a copy of any & all personal data that we hold on you. We will make this data available to you on request with suitable I.D. in digital format. To request your data or to ask for it to be removed, please make your request by email to firstname.lastname@example.org.